Reef Resort Grounds and Maintenance Sub-committee
Monthly Reports
Prepared by Chairperson Chris Dahlberg

The Grounds and Maintenance Sub-committee was formed in September 2019 because senior committee members were concered about friction between the new caretaker, only 10 months into the job, and the existing maintenance team.
The sub-committee consisted of a caretaker's representative and the only resident committee member, myself.
Even with the sub-committee in place, events unfolded that caused the situation we have today in stage 1.

September 2019
The issue of the bridge over the stage 1 pool was raised and a quote obtained for its replacement $32,750.
I raised the issue of the stonework on the pillar of the Central facility the caretaker had been asked to fix on previous occaisions.
October 2019
Caretaker's representative needed to be reminded twice to replace old pool certificates.
8 Oct 19
Results of the meeting >
15 Oct 19
Results of the meeting >
22 Oct 19
Cancelled, Caretaker's representative on holidays.
29 Oct 19
Caretaker's representative returned from holidays on the 29th and asked to put this meeting off until next week.

November 2019
Scheduled Meetings
Tue 5 Nov 19
Melbourne Cup day, meeting postponed to Wed 6 Nov. No agenda, meeting cancelled.

Tue 12 Nov 19
Meeting cancelled by Caretaker's representative due to work.

Tue 19 Nov 19
Visitors for coming week.
Repair to front entrance pillar by myself at cost of materials.
Update on irrigation.
Gym closure.
Blog?
Ratepayers meeting.
Results of the meeting >
Tue 26 Nov 19
Meeting cancelled by Caretaker's representative on 24 Nov.

December 2019
After 3 months it was obvious only one of us was working for the good of the resort.

27 Dec 19 - Committee voted 4 to 3 to endorse a secret contract between Reef Resort Pty Ltd and the caretaker (Dekhi-RR Pty Ltd) giving almost complete power to the caretaker for the next 12 months.
It is important to note that the resident committee members and Body Corporate lot owners were not consulted about the proposal by the executive committee before it was voted on.
The vote was not valid because three members of the committee were directors of Reef Resort Pty Ltd. Under the Commercial Module if a committee member has a conflict of interest they cannot vote in a committee meeting.

The demise of the Reef Resort Grounds and Maintenance Sub-committee was engineered and underhanded. It set in train events that changed Reef Resort.
It seemed obvious something crooked was going on and I went to the Body Corporate and Community Management advice service (1800 060 119) on behalf of 3 committee members. I was advised to call an Extraordinary General Meeting (EGM) and ask the owners to replace the errant executive committee members.
The EGM's for both stages 1 & 2 were held on Wednesday 11 of March 2020. The 3 committee members lost their positions on the stage 1 committee but gained positions on the stage 2 committee in particular chair, secretary and treasurer.
14 March 2023 - Stage 2 became a happy little ship then. They changed from the Commercial Module Regulation to the Standard Module Regulation which means, the Committee now has a spending limit, the Committee can no longer enter into 25 year contracts with service providers and to be a Stage 2 committee member a candidate must be lot owner in Stage 2.
The new committee also didn't take fees for service with only 2 non resident committee members the travel expenses were greatly reduced. The body corporate did not change the Caretaker's 2018 Contract as Stage 1 did (2021 AGM) meaning Stage 2 could hire its own gardener/s on a caual basis and not be part of a 25 year gardening and maintenance agreement which Stage 1 locked itself into.

2024 - Over time committee members will come and go but being in the Standard Module Regulation and being administered by BCS Port Douglas it is unlikely they will get into too much trouble, certainly nothing like the mess they found themselves in back in 2019/20.